Nevada Top Administration Jobs

Are you looking for a great career opportunity? Put yourself in a position to succeed! We have an excellent opportunity for a highly skilled and experienced Executive Administrative Assistant with a positive attitude. We are located in the beautiful, oceanside city of Carpinteria, CA between Ventura and Santa Barbara.

Dako is a world leader in cancer diagnostics, and our mission is to connect to fight cancer!

In this position you will report to the VP of Research and Development /Site Manager and be responsible for day to day administrative assistance and support for Executive Management and staff. The Executive Assistant will be assigned specific projects and tasks by Vice President of Research and Development and set priorities of work assignments on a daily basis. You will also have the overall responsibility for a small administrative support staff, including the reception desk, coordinating and supervising daily activities, and establishing standards. This candidate must provide leadership in the design and execution of efficient and innovative business processes. You will provide advanced secretarial, administrative and business management support. You will be responsible for maintaining confidentiality while handling the details of highly confidential and critical nature information/materials.

In this role you must be able to independently provide executive level support to management including:

Providing advanced secretarial, administrative and business management support.
Handling details of a highly confidential and critical nature information and materials.
Scheduling meetings - teleconferences & live meetings
Coordinating administrative and logistical details associated with the day to day operation of the Executive.
Providing administrative support to corporate visitors and guests
Overall responsibility for the management of the receptionist, and general assistants. Responsible for scheduling and coordination of activities.
Coordinating and supervising daily activities including problem solving.
Establishing standards and procedures and ensuring on-going efficiencies in the daily operations of a small administrative support staff as well as the identification of opportunities for productivity improvements.

Requirements

Must have excellent communication skills, written, verbal and oral, are required to effectively communicate with executive staff, in the creation of correspondence.

Must have the ability and flexibility to function in a fast-paced environment where demands run high and organizational skills and attention to detail are essential.

Must have the ability to work independently as well as the ability to successfully multitask projects concurrently.

Must be able to maintain a high level of confidentiality and positive attitude

Experience with budgets

Must take initiative when tasked with projects that support the organization

Previous supervisory skills

BA or equivalent business experience

Minimum 5 years experience in office administration at an executive level desired

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